Constitution

 

GLAMORGAN LADIES’ COUNTY GOLF ASSOCIATION

CONSTITUTION

1        TITLE

The Association shall be called the Glamorgan Ladies’ County Golf Association (GLCGA) and shall henceforth be referred to as “the Association”.

 

 2      OBJECTIVES OF THE ASSOCIATION

a) To further the interests of Ladies’ and Junior Girls’ Amateur Golf throughout Glamorgan.

b) To maintain, administer and regulate the County Championships and all other competitions and events held under the auspices of the Association and to make, maintain and publish such rules and regulations as may be necessary for the above purpose in line with the Rules of Golf.

c) To manage the finances of the Association to ensure that the interests of ladies’ and junior girls’ amateur golf in Glamorgan are met.

d) To select and manage all County Teams.

 

3      OFFICERS OF THE ASSOCIATION

a) The President, who shall hold the post for five years and thereafter shall be ineligible for re-election to this office for one year.

b) Captain, who is appointed for a term of two years immediately after serving two years as Vice-Captain. She is thereafter ineligible for re-selection to the office of Vice-Captain for a further two years.

c) Vice-Captain, who shall be proposed by the Captain with the support of the Committee.

d) The Retiring Captain, who shall serve for a further year as IPC.

e) The Honorary Treasurer, Honorary Secretary, Honorary Competition Secretary, Communications & Media Officer, and the Junior Organiser shall be nominated annually by the Committee and can stand for re-election each year. All the above positions have to be ratified by the members at the Annual General Meeting.

f) A Member shall not hold more than one Office.

 

4     MANAGEMENT

a) The Management of the Association shall be vested in the Committee, hereafter referred to as “The Committee” and shall consist of all Officers of the Association and six elected members. The Elected Members shall be elected at The Annual General Meeting and shall serve a maximum term of three years and thereafter be ineligible for re-election for one year.

b) A candidate for election to the Committee shall be proposed and seconded by a Member of the Association and her nomination confirmed by her Club’s Ladies’ Committee. Nominations must be received by the Secretary at least one month before the AGM.

c) Two members from a Club may serve on the Committee, excluding Officers; when members belong to more than one Club, the home Club shall be the one represented.

d) The Committee shall have the power co-opt members.

e) At Committee meetings all Officers and elected members shall have a vote. The Captain shall take the chair at all meetings of the Committee.  Should both The Captain and Vice-Captain be absent, the President or any other Officer will chair the meeting. The Chair will have a casting vote only.

f) The number required for a quorum shall be sixty percent (60%) of The Committee.

 

 5    POWERS OF THE COMMITTEE

a) To propose Honorary Life Members.

b) To be responsible for setting the rules and conditions of all competitions and events.

c) To decide any honorarium or reasonable expense to be paid to any person acting on behalf of the Association

d) To manage and approve all financial transactions and purchases required by the Association.

e) The Committee shall:

o   Have the power to make bylaws to meet temporary emergencies as they consider necessary for the wellbeing of the Association.

o   Have the right to discipline any member who has been found guilty of misconduct or any breach of the Rules.  Any member who is dealt with under this Rule has the right of appeal.  Should the appeal fail, the appellant may be liable to pay the cost of convening such a meeting.   In the event of any rule being breached, the Committee will act, and its decision shall be final.

o   Assist with the arrangements for junior girls’ golf in the County and appoint a Child Welfare/Safeguarding Officer, ensuring that the Junior Organiser and all adult participants are legally covered to do so.

 

6     CONDITIONS OF MEMBERSHIP

a) A player must be an amateur lady or junior girl golfer and a member of a Club within Glamorgan.

b) All such members will receive a County Card and will be eligible to compete in all County events and the Glamorgan & Monmouthshire League.

c) A player who has qualified as a member of the Association may continue her membership until she resigns to transfer to another Welsh county.

d) The annual subscription for affiliation to the Association shall be approved by the Committee. The present subscription is £5.00. This fee shall be due on 1st January each year and is to be paid by the last day of February. In the event of the annual subscription not having been paid by this date, the member shall  be ineligible to take part in any Association events or take part in the business of the Association

e) Affiliation to the Association will require a club from time to time to stage County events of dates mutually agreed between the Club and the Association.

 

7     FINANCE

a) The Association shall be financed by the subscriptions paid by their members and any other monies raised/donated. All members of the Association will receive a County Card as proof of membership.

b) The Honorary Treasurer shall be responsible for all monies belonging to the Association and shall pay all accounts passed by the Committee, obtaining receipts for the same.

c) The financial year shall terminate on 31st October in each year. Accounts shall be prepared and audited for presentation at the Annual General Meeting.

d) The appointment of an Independent Financial Examiner must be approved by the Committee.

 

 8     ANNUAL GENERAL MEETING

a) The Annual General Meeting shall be held on a date and place appointed by the Committee, usually at the end of November or early December each year, in order to:

  1. Receive and adopt the report of the Captain.
  2. Receive and adopt the report of the Honorary Treasurer and Statement of Accounts, duly audited.
  3. Receive and adopt Officers’ reports.
  4. Elect and confirm appointments, for  which notice will have been given.
  5. Transact any other business, for which notice will have been given.

b)  At least one month before the Meeting the Hon. Secretary shall send to all Clubs, notices convening the Meeting and details of the business to be transacted. No Rule of the Association shall be altered except by a two-thirds majority.  Every Member of the Association present at the AGM shall have a vote.  Any alteration or addition to the Constitution shall take effect from the date of the meeting.

c) The President of the Association, or in her absence, the Captain, shall take the chair at the Annual General Meeting. The Chair of the Meeting shall have a casting vote only.

d) Notice of any resolution to be considered at an Annual General Meeting or Special General Meeting shall be given in writing to the Honorary Secretary, 6 weeks prior to the date of the meeting. The Secretary shall send notice of any such resolution to all members of the Committee and the affiliated Clubs.

 

9     COUNTY MATCHES

a) The Association shall take part in the County Championship in accordance with the County Golf Regulations of the Golf Union of Wales.

b) The Captain, with approval of the Committee shall appoint a selection sub-committee, consisting of The Captain, Vice-Captain, and two other members of the Association, who are former County players or Past Captains. The Captain shall chair this sub-committee and three members shall form a quorum.  The Selection Committee will organise and oversee all coaching and training of the Senior and Junior Squads.

 

10 HONORARY LIFE MEMBERSHIP

Honorary Life Membership shall be extended to Association Members who have paid singular service to the Association.

 

Dated: March 3rd, 2025